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Intern – CEO’s Office & Secretariat (Governance, Planning & Administrative Support)
Internship | Entry Level | Diploma / Bachelor’s Degree
Singapore | Onsite | Immediate Start Preferred
About the Role
The CEO’s Office and Secretariat is seeking a proactive and organised Intern to support governance, planning, and coordination activities across the organisation. This role is ideal for students or fresh graduates who are eager to gain hands-on exposure to administrative operations, policy work, and organisation-wide initiatives. You will work closely with the Secretariat team to ensure effective documentation, stakeholder communication, and project tracking.
Key Responsibilities
1. Administrative Support
- Assist with scheduling meetings and preparing simple agendas.
- Take basic notes/minutes and support meeting coordination.
- Manage communication and document flow between internal teams.
- Handle routine administrative tasks and maintain organised filing systems.
2. Policy & Planning Support
- Conduct simple research and data gathering to support policy reviews.
- Assist in updating policy documents, drafts, templates, and summaries.
- Support stakeholder coordination for ongoing planning and governance work.
3. Project & Workplan Support
- Track timelines and update progress records for the Education Fund project.
- Assist in monitoring Secretariat workplan milestones and internal initiatives.
- Support coordination and follow-up actions across project stakeholders.
4. Knowledge & Innovation Support
- Help maintain and organise reference materials, shared files, and databases.
- Assist in planning internal sharing sessions, briefings, and knowledge activities.
- Support basic technology-related tasks (e.g., file organisation, data entry).
5. Reporting & Documentation
- Prepare simple reports, briefing notes, and presentations.
- Update progress trackers and compile summary reports for supervisors.
6. Stakeholder Support
- Assist in communication with internal teams and external parties (mainly students).
- Follow up on requests and ensure accurate information sharing.
Qualifications
- Diploma or currently pursuing a Bachelor’s degree in any field.
- Basic proficiency in Microsoft Office (Word, PowerPoint, Excel).
- Ability to communicate in Tamil is an advantage.
- Strong communication skills, responsible attitude, and willingness to learn.
- Good organisation skills and ability to handle confidential information professionally.
Internship Benefits
- Hands-on experience supporting the CEO’s Office and Secretariat.
- Exposure to governance, policy, planning, and organisation-wide initiatives.
- Opportunities to learn through involvement in real operational projects.
- Supportive and collaborative working environment.
